Room Reservations
Calvin Lab has several rooms that require visitors to make a reservation, and others that are drop-in spaces. For questions regarding room reservations, please contact simonsactivities@berkeley.edu.
Please note, you need to be affiliated with the Simons Institute to make reservations.
FOR ALL VISITORS
Self-Reservation Rooms (click on links to view room availability and/or to reserve the room):
Self-Reservation Rooms (click on links to view room availability and/or to reserve the room):
Drop-In Space (no reservation required):
- Conference Room 332
- Conference Room 348
- Second floor collaboration area (Interaction Area 250) only for 10 or fewer attendees.
FOR PROGRAM & POD ORGANIZERS ONLY
Rooms that require approval (click on links to view room availability and/or to reserve the room):
Rooms that require approval (click on links to view room availability and/or to reserve the room):
- Small Auditorium 116
- Second floor collaboration area (Interaction Area 250)* only by program or pod groups that anticipate 10+ attendees
Please note that the Large Auditorium 140 is reserved only for public events.
Frequently Asked Questions
During orientation day of a new semester, the associate director will meet with the program organizers regarding scheduling internal events. The program organizers will need to come up with a confirmed list of meeting dates and times within the first several weeks of a semester. This will go through an approval process. Program organizers will receive a confirmation that their meeting dates are approved, and the Events Team will update all reserved dates on the respective program web pages and auto populate the calendar on the website. If you request to reserve a room on a holiday or if there is a conflicting institute-wide event, we will not be able to approve the reservation. If you need to add meeting dates later in the semester, you may either fill out the Room Reservation Request form below, or come find us in the Events Office to reserve in person! We request one business day advance notice. You are responsible for looking after the space; please lock the external door and the windows.
Fill out the Room Reservation Request form below, or come find us in the Events Office to reserve in person! We request one business day advance notice. You are responsible for looking after the space, please lock the external door and the windows.
Email simonsactivities@berkeley.edu with your old event information, as well as the new changes to make. We request one business day advance notice.
| Room | Reservation or Drop-In | Capacity | Equipment (e.g. A/V, etc.) |
|---|---|---|---|
| 116 (small auditorium) | Reservation | 117 | Projector, Zoom Cart, Catch box, whiteboard |
| 146 conference room | Reservation/Drop-In | 12 (8 seats) | Projector, Zoom Cart, whiteboard |
| 217 conference room (skype room) | Reservation/Drop-In | 1 | (1) Desk, (1) Chair |
| 2nd floor collaboration area (Interaction Area 250) | Reservation/Drop-In | 40 | whiteboards, Zoom Cart* (*Note: if Zoom cart is being used in 116, it cannot be used in the 2nd-floor collaboration area.) |
| 313 Recording Studio | Reservation | - | AV Studio Suite |
| 322 conference room | Contact simonsactivities@berkeley.edu | 16 seats | Zoom TV, conference table w/ seat; (2) whiteboards |
| 332 conference room | Drop-in | 6 (4 seats) | whiteboard |
| 348 conference room | Drop-in | 6 (4 seats) | whiteboard |
| 5 outdoor blackboards | Drop-in | 20 |